The Sherburne County Board of Commissioners met in regular session on May 16, 2017, at the Sherburne County Government Center in the City of Elk River, Minnesota with all Commissioners present. Call to order by the Chair was at 9:00 a.m. followed by a moment of silence and the Pledge of Allegiance to the Flag.
Petersen/Dolan unanimous to approve the agenda for May 16, 2017 as presented.
Fobbe/Schmiesing unanimous to approve the Consent Agenda as follows:
a) Approve the Regular County Board Meeting Minutes of May 2, 2017, as presented.
b) Approve the County Board Workshop Meeting Minutes of May 2, 2017, as presented.
c) Approve transfer of $1.5 million from the Year End Savings (Y.E.S.) Account (01.2826 YES Account) to the Land and Building Fund to be used for the Government Center Building Expansion project (Capital Projects Funds 41 and 44) and approve funding from the Y.E.S. Account for the following projects with the not to exceed amount listed: 1) Jail Administration/Visiting Concrete Work ($55,652); 2) Ramp/Stair Firing Range Concrete Work ($60,630); 3) Bridge Beam Repair Work ($66,931).
d) Approve the MN Lawful Gambling LG230 Application to Conduct Off-site Gambling for Santiago Lions Club at Santiago Park, 16943 20th St. SE, Santiago, MN (Santiago Township) for the date of August 5, 2017 and authorize Board Chair to sign said application. Santiago Township has approved this application.
e) Approve the Memorandum of Understanding with LELS Licensed Supervisors Unit on Post Employment Health Care Savings Plan contributions (on file in County Administration).
f) Approve Resolution #051617-AD-1777 (on file in County Administration) approving County participation in the Performance Measures Program.
g) Authorization to submit Participant Application and fee of $580.00 to the Government Finance Officers Association; funds to be taken from the Audit Department budget line item 01-042.6950 before the June 30, 2017 deadline.
h) Approve out-of-state travel for Nicole Stegner and Brenda Davis (Payroll Accounting Specialists) to attend Highline User Group Conference, October 23 October 26, 2017 in Hilton Head, South Carolina. Funds for attending are included in the 2017 budget with approximate cost for each in the amount of $1,592.00: conference fee ($450), air travel (approx. $500), lodging ($450), meals ($105), and mileage/parking (approx. $87).
i) Accept the April 2017 Auditor/Treasurers Report as presented.
j) Authorize Auditor/Treasurer to enter into Agreement for Professional Services with the firm of Clifton Larson Allen to conduct the Countys annual audit beginning with the year 2017 through audit year 2022 as reported at the County Board Workshop on March 14, 2017 and pending County Attorney approval/review of professional services agreement. Agreement on file in the Auditor/Treasurers Office and County Administration once fully executed.
k) Approve the proclamation of May, 2017 as Foster Care Month in Sherburne County.
l) Approve the purchase of a new Firewall System to be implemented by Sherburne County IT. The firewalls will be State grant funded at a one-time estimated cost of $155,000 with the County agreeing to pay the State an additional $250.00/month ($3,000/year) in on-going costs to provide the IDS monitoring and notification services for the County. The $3,000 cost is budgeted in Sherburne County ITs 2017 budget; no additional funds are required. If the County desires to continue use of this firewall in 2019, the County IT budget will need to absorb the costs of maintenance resulting in an increase of $20,000 in the 2019 budget. Contracts are under review by the Sherburne County Attorney and would be signed subsequent to the Attorneys approval.
m) Approve the 3-year renewal of the Microsoft Enterprise Service Agreement and inclusion of Office 365 Government Cloud Services. The cost of the Enterprise Agreement is $93,000 per year and additionally, up to $40,000 may be used as a one-time cost for a vendor to aid in the transition to the Microsoft Office 365 Cloud; both costs are allocated in the existing 2017 IT budget and o additional funds are required. Contracts are under review by the Sherburne County Attorney and would be signed subsequent to the Attorneys approval.
n) Approve the donation of 28 flip-style phones from the Sheriffs Office to Anna Maries Alliance womens shelter in St. Cloud for use by women at the shelter to make 911 emergency calls.
o) Accept payment of Health & Human Services Warrants paid May 1, 2017 in the amount of $6,617.13.
p) Accept payment of Health & Human Services Warrants paid May 4, 2017 in the amount of $19,274.84.
q) Accept payment of Commissioner Warrants paid April 27, 2017 in the amount of $187,855.59.
r) Accept payment of Manual Warrants/Voids/Corrections paid April 28, 2017 in the amount of $4,974.00.
s) Accept payment of Commissioner Warrants paid May 5, 2017 in the amount of $239,851.38.
t) Accept payment of Manual Warrants/Voids/Corrections paid May 5, 2017 in the amount of $6,251.25.
u) Accept payment of Manual Warrants/Voids/Corrections paid May 5, 2017 in the amount of $147,820.08
v) Accept payment of Manual Warrants/Voids/Corrections paid May 11, 2017 in the amount of $1,154,312.02.
w) Accept payment of Commissioner Warrants paid May 12, 2017 in the amount of $437,741.79.
Announcements: The County Board of Appeal and Equalization Meeting is scheduled on June 13, 2017 at 3:00 p.m. in the County Board Room. The District 5 AMC Spring meeting is scheduled on June 12, 2017 at 8:00 a.m. at the Stearns County Service Center in Waite Park, MN. Commissioner Schmiesing stated that he was absent from the May 2nd County Board meeting because he was a pallbearer for the John Edling funeral. Commissioner Schmiesing noted Mr. Edlings contributions to the Community; he was a charter founding member of the Clear Lake Lions and also a member of the Fair Board. He helped to get the Sherco Lions Beer Garden at the County Fair, with the proceeds from the sales going back to charitable organizations in Sherburne County communities.
Andrew Witter, Public Works Director/County Engineer, was present to request approval of a license agreement to allow a fence in the road right of way. Dolan/Petersen unanimous to approve and authorize County Board Chair to sign a license agreement to allow landowner to construct a fence in the road right of way for CSAH 5.
Andrew Witter, Public Works Director/County Engineer, was present to review a Resolution to vacate a portion of Old County Road Right of Way. Petersen/Fobbe unanimous to approve Resolution #051617-AD-1778 (on file in the Public Works Department) to vacate parcel nos. 101B, 102B, 108B, 109B, AND 110B as shown on Sherburne County Highway Right of Way Plat No. 54 on file with the Sherburne County Recorders Office.
Andrew Witter, Public Works Director/County Engineer, was present to discuss an application for Easement across State Land. Schmiesing/Petersen unanimous to approve Resolution #051617-AD-1779 (on file in the Public Works Department) to apply for Easement across State Land for additional right of way to complete the reconditioning project on CSAH 11.
Steve Taylor, County Administrator, was present to request the reappointment of Public Works Director/County Engineer to a four year term. Petersen/Schmiesing unanimous to approve the reappointment of Andrew Witter, Public Works Director/County Engineer, to a four-year term pursuant to statute.
Mary Jo Cobb, Health and Human Services Director, and Jodi Heurung, Social Services Manager, were present to recognize those who have made significant contributions to Sherburne County Foster Care Programs in 2017. These providers are also nominated for State Foster Care Awards. Suzanne Hulett and Ashley Baltich were recognized for their work with the Foster Care Program. The following awards were given: Adult Foster Care Award: Merry Bakken, Elk River; Child Foster Care Award: Corina Landwehr, Becker; Foster Child of the Year: Zachary J. The County Board thanked the providers for their dedicated service to children and adults needing foster care homes in Sherburne County.
Steve Taylor, Administrator, and Jessica Green, Northland Securities, were present to discuss sale of General Obligation Capital Improvement Plan Bonds, Series 2017A. Jessica Green provided information of the sale noting there were nine bidders; the sale was awarded to Robert W. Baird & Company. The true interest cost is 3.2% (the County had budgeted 3.4%). The County maintained the AA+ rating. An updated Resolution including post-sale information prepared by Northland Securities, including the final purchase price of the Bonds, the interest rates and principal amounts of each maturity of the bonds, and bond yield calculations was provided by Bond Council and copies were given to the County Commissioners. Schmiesing/Dolan unanimous to approve Resolution #051617-AD-1780 (on file in the County Administration and County Auditor/Treasurers Department) awarding the sale of General Obligation Capital Improvement Plan Bonds, Series 2017A, being issued to finance the renovation and expansion of the Sherburne County Government Center.
Claims approved through warrants, resolutions, or contracts, totaling the following amounts, were paid as follows:
May 1, 2017
$ 699.08 OBO Beyond Consequences
$ 1,500.00 OBO Holiday Station Store
$ 350.79 OBO HP Home Store
$ 1,385.12 OBO Innovative
$ 382.49 OBO Republic Services Trash
$ 300.00 OBO Target
$ 300.00 OBO Walgreens
$ 842.11 OBO Walmart
$ 857.54 12 payments less than $300
May 4, 2017
$ 19,226.28 Human Service Fund
$ 48.56 Agency Collections
April 27, 2017
$ 9,688.06 General Revenue Fund
$ 178,167.53 Taxes & Penalties Fund
April 28, 2017
$ 4,974.00 Agency Collections
May 5, 2017
$ 160,420.19 General Revenue Fund
$ 5,377.03 Public Works Fund
$ 161.68 County Ditch Fund
$ 2,576.86 Law Library Fund
$ 51.62 Solid Waste Fund
$ 18,146.76 Jail Commissary Fund
$ 36,351.29 Justice Center Enterprise Fund
$ 16,765.95 Agency Collections
May 5, 2017
$ 6,251.25 Agency Collections
May 5, 2017
$ 141,070.58 General Revenue Fund
$ 4,611.55 Public Works Fund
$ 913.49 Human Service Fund
$ -207.24 Solid Waste Fund
$ 1,431.70 Justice Center Enterprise Fund
May 11, 2017
$ 1,154,312.02 Capital Proj 2008-Government
May 12, 2017
$ 197,726.15 General Revenue Fund
$ 42,343.02 Public Works Fund
$ 343.52 Human Service Fund
$ 5,743.35 County Ditch Fund
$ 1,020.00 Law Library Fund
$ 3,021.97 Solid Waste Fund
$ 25,933.45 Jail Commissary Fund
$ 54.00 Forfeited Land Sale
$ 215.86 Sherco Regional Rail Authority
$ 5,514.00 Capital proj 2008 Government
$ 124,544.67 Justice Center Enterprise Fund
$ 27,270.39 Agency Collections
$ 4,011.41 Taxes & Penalties Fund
Steve Taylor, Administrator
Published in the
June 17, 2017