REGULAR MEETING MINUTES
March 21, 2017
The Sherburne County Board of Commissioners met in regular session on March 21, 2017, at the Sherburne County Government Center in the City of Elk River, Minnesota. Commissioners Petersen and Fobbe were absent. Call to order by the Chair was at 9:00 a.m. followed by a moment of silence and the Pledge of Allegiance to the Flag.
Schmiesing/Dolan unanimous to approve the agenda for March 21, 2017 with the following addition: Library Resolution of Support for additional State funding for Great River Regional Library.
Dolan/Schmiesing unanimous to approve the Consent Agenda as follows:
a) Approve the Regular Board Meeting Minutes of March 14, 2017 as presented.
b) Approve the County Board Workshop Meeting Minutes of March 14, 2017 as presented.
c) Accept the February 2017 Auditor/Treasurer Report as presented.
d) Approve the list of deferred revenues and restricted amounts in the General Fund as required by law and authorize standard carryovers and the carryovers requested by certain General Fund departments to 2017 Budgets as Assigned Fund Balance. And to authorize the carryovers requested by Public Works and Commissary Fund for the 2017 Budget to be in compliance with GASB#54.
e) Approve to transfer excess budget dollars after the required and standard carryovers have been accounted for; requested amount to be transferred is $1,173,882.00 into the Year-End Savings Account. The YES account is assigned fund balance and used to accumulate funds for future one-time capital purchases and/or significant budget variances. The County Board has discretion over these funds and ultimately decides if and what the funds are expended on.
f) Approve the Working Capital Cash Flow amount to be shown in the financial statements as Unassigned Fund Balance based on Board approved Resolution #121311-AD-1454 using the range equal to 30%-50% of the General Funds operating expenditures recommended by the State Auditors. Based on the estimated calculation, Sherburne County is within the State Auditors recommendation of working capital cash flow guidelines.
g) Approve the renewal of Remote Electronic Alcohol Monitoring (REAM) Grant with the Minnesota Department of Corrections FY2018 and FY2019 in the amount of $11,000 per year.
h) Approve the Proclamation designating April 9 April 15 as Public Safety Telecommunications Week.
i) Approve Out-of-State Travel for two Sheriffs Office employees to attend the 2017 Midwest Gang Investigators Association: National Gang Conference in Wisconsin Dells, WI, from May 21 May 24, 2017. The cost for the training is $265.00 registration fee per person plus the necessary travel expenses. The funds have been accounted for in the 2017 budget.
j) Approve the Final Contract Payment for County Road 66 Mill and Overlay from US Hwy. 10 to US Hwy. 10 and authorize the final payment to Knife River Corporation in the amount of $22,147.10; Project Number: CP 71-666-015.
k) Approve to advertise a Public Hearing to be held on April 18, 2017 at 9:05 a.m. or as soon thereafter for the annual report requirement under the Municipal Separate Storm Sewer System (MS4) General Permit.
l) Approve low bidder, Jaak, LLC, for the LED Stop Signs at the intersections of CSAH 1 and CSAH 11, Project Nos. SP 71-070-034 Intersection of CSAH 1 and CSAH 4 and SP71-070-035 Intersection of CSAH 16 and CSAH 11 in the amount of $8,620.00. Bids were received as follows: Jaak, LLC – $8,620.00; Safety Signs -$10,300.00; A&H Co., Inc. – $10,500.00. The County Attorney and Public Works have reviewed and approved the bid; project construction dates will be contracted for May 8, 2017 through May 19, 2017.
m) Approve low bidder, AAA Striping Service Co., for the 2017 Pavement Marking/Striping on various County roads; Project No. CP 71-PM-017. Bids were received as follows: AAA Striping Service Co. – $167,137.35; Sir Lines-A-Lot $167,260.06; Traffic Marking Service Inc. – $178,966.28; Swanston Equipment Co. – $205,602.00. The County Attorney and Public Works have reviewed and approved the bid; Project construction dates will be contracted for August 28, 2017 through October 27, 2017.
n) Accept payment of Manual Warrants/Voids/Corrections paid March 3, 2017 in the amount of $3,496.75.
o) Accept payment of Manual Warrants/Voids/Corrections paid March 7, 2017 in the amount of $32,493.65.
p) Accept payment of Health & Human Services Warrants paid March 9, 2017 in the amount of $28,910.97.
q) Accept payment of Commissioner Warrants paid March 10, 2017 in the amount of $320,396.48.
r) Accept payment of Manual Warrants/Voids/Corrections paid March 13, 2017 in the amount of $5,542.00.
s) Accept payment of Commissioner Warrants paid March 14, 2017 in the amount of $413,369.44.
t) Accept payment of Commissioner Warrants paid March 17, 2017 in the amount of $274,538.92.
Announcements: Steve Taylor informed the Board that the Law Library Legislation passed on a vote of 64-0 at the Senate; next it moves to the House. A CEDS Community Assets Meeting is scheduled on March 28th at 10:00 a.m. at the St. Cloud Public Library.
Karen Pundsack, Executive Director GRRL introduced Jennifer Cleveland, Big Lake Library Services Coordinator, and Jeannette Burkhardt, Becker Library Services Coordinator. They requested approval of a resolution of support for additional State Funding for Great River Regional Library. A presentation was given regarding the services and statistics on Great River Regional Library. Information on programming at the Becker and Big Lake Libraries was also shared. Dolan/Schmiesing unanimous to approve Resolution #032117-AD-1771 to support: 1) a formula change with a $3 million increase in appropriation to regional library systems across the state; 2) An appropriation of $4.25 million annually from the Legacy Amendments Arts and Cultural Heritage Fund in order to continue offering vital individual and community services to Minnesota residents.
Andrew Witter, Public Works Director/County Engineer, was present to discuss solicitation of the 2017 Grant Application through the MN DNRs Outdoor Recreation Grant Program. Schmiesing/Dolan unanimous to adopt Resolution #032117-AD-1770 to approve the solicitation of the 2017 Grant Application through the MN DNRs Outdoor Recreation Grant Program; funds will be used for the trail improvements to the Grams Regional Park.
Andrew Witter informed the Board that the Public Works Five Year Capital Improvement Plan will soon be released. Public Works will also be releasing a Request for Proposals for an update to the Long-term Transportation Plan; the current plan is dated 2007.
Lynn Waytashek, Assistant Zoning Administrator, was present to discuss a policy for granting funds from the SSTS Low-income Fix-up Grant that the County received from the Board of Water and Soil Resources. Schmiesing/Dolan unanimous to approve the policy set forth by the Planning and Zoning Department for grant funds from the SSTS Low-income Fix-up Grant program to Sherburne County property owners who have failing septic systems.
Marc Schneider, County Planner, was present to discuss the 2017 County Agricultural Inspectors Workplan and Noxious Weed Report. Schmiesing/Dolan unanimous to approve the 2017 County Agricultural Inspectors Workplan and Noxious Weed Summary as presented.
Claims approved through warrants, resolutions, or contracts, totaling the following amounts, were paid as follows:
March 3, 2017
$ 3,496.75 Agency Collections
March 7, 2017
$ 23,975.63 General Revenue Fund
$ 1,918.32 Public Works Fund
$ 6,056.64 Jail Commissary Fund
$ 543.06 Justice Center Enterprise Fund
March 9, 2017
$ 28,910.97 Human Service Fund
March 10, 2017
$ 147,697.37 General Revenue Fund
$ 26,325.76 Public Works Fund
$ 5,449.36 Human Service Fund
$ 387.50 Law Library Fund
$ 210.00 Jail Commissary Fund
$ 19,572.57 Justice Center Enterprise Fund
$ 120,700.03 Agency Collections
$ 53.89 Taxes & Penalties Fund
March 13, 2017
$ 5,542.00 Agency Collections
March 14, 2017
$ 413,369.44 Capital Proj 2008-
March 17, 2017
$ 174,744.30 General Revenue Fund
$ 3,438.42 Public Works Fund
$ 2,569.44 Law Library Fund
$ 1,186.19 Solid Waste Fund
$ 13,566.47 Jail Commissary Fund
$ 274.75 Sherco Regional Rail Authority
$ 34,508.50 Capital Proj 2008-Government
$ 30,069.14 Justice Center Enterprise Fund
$ 18.07 Metropolitan Transit Fund
$ 10.22 HRA & Ec Dev Fund
$ 6,337.65 Agency Collections
$ 654.00 Taxes & Penalties Fund
$ 172.27 School Districts Collections
$ 270.24 Towns & Cities Collections
Steve Taylor, Administrator
Published in the
April 8, 2017