BOARD OF COMMISSIONERS
REGULAR MEETING MINUTES
FEBRUARY 21, 2017
The Sherburne County Board of Commissioners met in regular session on February 21, 2017, at the Sherburne County Government Center in the City of Elk River, Minnesota. Commissioner Schmiesing was absent. Call to order by the Chair was at 9:00 a.m. followed by a moment of silence and the Pledge of Allegiance to the Flag.
Petersen/Dolan unanimous to approve the agenda for February 21, 2017 as presented.
Fobbe/Petersen unanimous to approve the Consent Agenda as follows:
a) Approve the Regular Board Meeting Minutes of February 7, 2017 as presented.
b) Approve the County Board Workshop Meeting Minutes of February 7, 2017 as presented.
c) Approve the general office space Lease Agreement renewal (on file in the County Administration Office) with Tri-County Action Program commencing on April 1, 2017 and to continue for 1 year with rent being paid as a one-time lump sum payment of $1,008.00
d) Approve revisions to Sherburne County Rules and Personnel Policies (on file in the County Administration Office), Chapter 5.3.2 (Appointments) and Chapter 9.4 (Compensation Plan).
e) Accept the January 2017 Auditor/Treasurers Report as presented.
f) Approve the authorization to issue $200,000 to the Sherburne County Economic Development Authority to be utilized exclusively for the Revolving Loan Program AND to amend the contract with Central MN Development Company (CMDC) to manage the additional funds pending County Attorney Approval.
g) Approve the lender Agreement between MN Department of Agriculture and Sherburne County to serve as local lender for qualifying non-compliant Subsurface Sewage Treatment Systems (SSTS) under the Agricultural Best Management Practices (AgBMP) Loan Program as provided for under MN Statute 17.717, and to establish procedures to implement the AgBMP Loan Program as set forth in the Lender Agreement pending review and approval by the Sherburne County Attorneys Office.
h) Approve the 2017 Annual County Boat and Water Safety Grant Agreement for the Sheriffs Department in the amount of $8,450; revenue line item 01-210-210-0000-5312 and expense line items 01-210-210-0000-6400, etc. Said agreement on file in the Sheriffs Department.
i) Approve out-of-state travel for a Sheriffs Office employee to attend the 2017 Correctional Accreditation Managers Association Conference in Murfreesboro, Tennessee, from May 20-23, 2017; the cost for the training is a $200 registration fee plus the necessary travel expenses. Funds have been accounted for in the 2017 budget.
j) Approve the application submittal for a grant from the MN Department of Agriculture and to construct a 30×30 livestock building addition on the County Fairground property upon grant receipt, pending design certification by a licensed architect or engineer AND Plans to rebuild a 60×60 Lions beer Garden on the County Fairground property pending design certification by a licensed architect or engineer.
k) Accept payment of Manual Warrants/Voids/Corrections paid January 26, 2017 in the amount of $4,949,627.51.
l) Accept payment of Manual Warrants/Voids/Corrections paid January 31, 2017 in the amount of $3,282.75.
m) Accept payment of Commissioner Warrants paid February 3, 2017 in the amount of $854,591.11.
n) Accept payment of Manual Warrants/Voids/Corrections paid February 3, 2017 in the amount of $3,168.25.
o) Accept payment of Manual Warrants/Voids/Corrections paid February 7, 2017 in the amount of $129,728.30.
p) Accept payment of Health & Human Services Warrants paid February 9, 2017 in the amount of $496,041.64.
q) Accept payment of Commissioner Warrants paid February 10, 2017 in the amount of $763,997.14.
r) Accept payment of Manual Warrants/Voids/Corrections paid February 10, 2017 in the amount of $6,644.50.
s) Accept payment of Commissioner Warrants paid February 17, 2017 in the amount of $184,397.77.
Announcements: Commissioner Schmiesing is absent due to being out of town. The Association of MN Counties Leadership Summit is scheduled April 6-7, 2017 at Grand View Lodge in Nisswa. Steve Taylor informed the Board that the proposed legislation allowing funds from the Law Library to be allocated to defray costs of the Sherburne County expansion project has been signed by Senator Kiffmeyer and Representative Zerwas.
Mary Jo Cobb, Health and Human Services Director, was present to introduce the New Health and Human Services Supervisor, Melissa Anderson. Melissa shared some information about herself and her work history. The Board wished her well in her position.
Jennifer Gallus, MN Department of Agriculture, and Francine Larson, Sherburne SWCD, were present to provide information on the high nitrate levels found in Haven and Clear Lake Townships in Sherburne County. A review of a number of wells tested was given and next steps were discussed. No action taken.
Doug Wild, BWBR, and Carey Everson, A&P, were present to discuss the recommendation to award contracts for Bid Package #3 (partial) Work Scopes. Pat Sims, BWBR, provided information regarding the bids and reviewed some of the contributing factors for the bids coming in lower than the estimated budget. Discussion was held regarding some outstanding issues such as the Jackson Street building, some issues found during construction, and the increase in long term interest rates that may affect the budget. Fobbe/Dolan unanimous to approve Bid Package #3 as follows:
1) Work Scope #02A-Selective Demolition & #06A-Carpentry (combined bid) for $3,755,000; Work Scope #21A-Fire Protection for $578,000; Work Scope #22A-Mechanical for $9,260,000; Work Scope #26B-Electrical for $6,580,000.
2) Authorize the County Administrators signature to approve Bid Package #3 construction contracts on behalf of the County.
3) Authorize the County Administrator to approve change orders up to $50,000.00.
Funds to be taken from 44-862-6619.
Dolan/Fobbe unanimous to approve the Ditch Authority Meeting Agenda as presented.
Mike Lindenau gave the ditch and drainage report for December 2016 and January 2017. No action taken.
The next Ditch Authority Meeting is scheduled for April 18, 2017.
Andrew Witter, Public Works Director/County Engineer, was present to discuss an easement granting Fremont Drive to the City of Zimmerman. Petersen/Fobbe unanimous to approve signatures on easement granting Fremont Drive to the City of Zimmerman.
Andrew Witter, Public Works Director/County Engineer, was present to discuss entering into an agreement with BNSF Railway Company for crossing surface maintenance. Petersen/Dolan unanimous to approve Sherburne County entering into an agreement with BNSF Railway Company for crossing surface maintenance on County State Aid Highway (CSAH) 1 and CSAH 17. The cost participation for this work is 50% Sherburne County (funds to be taken from the County State Aid Regular Maintenance Account) and 50% BNSF.
Andrew Witter, Public Works Director/County Engineer, was present to request the solicitation of the 2017 Trail Grant Application through the MN DNRs Federal Recreational Trail Program. Petersen/Fobbe unanimous to approve Resolution #022117-AD-1766 solicitation of the 2017 Trail Grant Application through the MN DNRs Federal Recreational Trail Program. Funds will be used to offset the total cost for the trail improvements to the Grams Regional Park. The maximum amount for federal funds is $150,000; the remaining funds will be taken from the Sherburne County Park Budget, Acct. No. 01-521-000-0000-6605.
John Exner, Environmental Specialist, was present to discuss the 2017 SCORE Program Line-item Budget. Dolan/Fobbe unanimous to approve the 2017 SCORE Program line-item budget (Fund #21-392 and on file in the Planning & Zoning Office) as recommended by the Sherburne County Solid Waste Advisory Committee.
John Exner, Environmental Specialist, was present to discuss 2017 Individual SCORE Grant Agreements. Fobbe/Petersen unanimous to approve the 2017 Individual SCORE Grant Agreements (on file in the Planning & Zoning Office) as recommended by the Solid Waste Advisory Committee, noting the Sherburne County Attorneys Office reviewed and approves of the grant agreements.
Claims approved through warrants, resolutions, or contracts, totaling the following amounts, were paid as follows:
January 26, 2017
$ 63.48 General Revenue Fund
$ 67.41 Jail Commissary Fund
$ 956,250.00 2015A G.O. CIP Refunding Bond
$ 1,311,900.00 2009A G.O. Jail Refunding Bond
$ 586.62 HRA & Ec Dev Fund
$ 6,905.50 Agency Collections
$ 551,957.09 Taxes & Penalties Fund
$ 1,548,747.22 School Districts Collections
$ 573,150.19 Towns & Cities Collections
January 31, 2017
$ 3,282.75 Agency Collections
February 3, 2017
$ 273,268.40 General Revenue Fund
$ 36,415.04 Public Works Fund
$ 153.40 County Ditch Fund
$ 288.47 Solid Waste Fund
$ 14,283.75 Capital Proj 2008-Government
$ 10,155.49 Justice Center Enterprise Fund
$ 518,179.74 Agency Collections
$ 1,846.82 Taxes & Penalties Fund
February 3, 2017
$ 3,168.25 Agency Collections
February 7, 2017
$ 65,751.48 General Revenue Fund
$ 1,835.43 Public Works Fund
$ 60,566.13 Human Service Fund
$ 469.68 Jail Commissary Fund
$ 13.30 Sherco Regional Rail Authority
$ 1,070.98 Capital Proj 2008-Government
$ 21.30 Justice Center Enterprise Fund
February 9, 2017
$ 496,041.64 Human Service Fund
February 10, 2017
$ 174,744.30 General Revenue Fund
$ 336,227.61 Public Works Fund
$ 1,024.53 Law Library Fund
$ 66,408.92 Jail Commissary Fund
$ 252.76 Sherco Regional Rail Authority
$ 980.00 Capital Proj 2008-Government
$ 117,176.20 Justice Center Enterprise Fund
$ 63,242.22 Prepaid Tax Collections
$ 3,221.58 Agency Collections
$ 719.02 Taxes & Penalties Fund
February 10, 2017
$ 6,644.50 Agency Collections
February 17, 2017
$ 60,986.22 General Revenue Fund
$ 43,691.64 Public Works Fund
$ 171.76 Human Service Fund
$ 1,441.94 Law Library Fund
$ 23,297.21 Jail Commissary Fund
$ 23,274.98 Justice Center Enterprise Fund
$ 30,861.00 Agency Collections
$ 673.02 Taxes & Penalties Fund
Steve Taylor, Administrator
Published in the
March 18, 2017