Draft of Network Responsible Use Policy
1.0 STATEMENT OF POLICY
1.1 It shall be the policy of the ISD #728 School Board that the District network and electronic resources may be used by students and staff in the Elk River Area District only in accordance with this Policy. In making decisions regarding student and staff access to the District’s network and electronic resources, the District considers its own stated educational mission, goals, and objectives. Access to the District’s network and electronic resources enables students and staff to explore thousands of libraries, databases, and other resources and to communicate with people around the world.
1.2.1 Network: Network bandwidth, including Internet traffic, and other devices necessary to facilitate network connectivity and services such as email servers, document servers, directory servers, routers, switches, firewalls and premise cabling connected with electronic technology used on District property or used off District property that impacts the District, or causes a disruption to the educational environment, or when such use comes in conflict with the Student Code of Conduct or District Policy, whether or not such tools are owned by the District and whether or not they are connected physically or wirelessly to the District network.
1.2.2 Electronic Resources: Any electronic device, computer hardware and software, web-based or operating system based applications and databases systems, telephones and other telecommunications products, video equipment and multimedia products, email accounts, electronic files, other electronic resources, and office products such as digital copiers and fax machines. Examples of electronic technology include, but are not limited to, devices such as mobile phones, desktop computers, portable or tablet computers, personal digital assistants or media players. When used in this Policy, Electronic technology is sometimes referred to as electronic technology or tools. The term “electronic resources” also includes all data generated, accessed, received, sent, transmitted, stored, or saved on or in through the use of any District electronic resource or the District network.
2.1 The purpose of this Policy is to set forth requirements and guidelines for use of the District’s network and electronic resources, including acceptable electronic communications and other use of the Internet.
2.2 The District is providing students and staff with access to the District’s network and electronic resources, including Internet access. The District has an educational purpose for providing such access. The main purpose for providing access to District network and electronic resources is to enhance the curriculum, improve student learning and provide an effective communication tool for students and staff. The Internet also affords staff a vast resource for accessing learning materials for their students. To meet those goals the District encourages staff to blend thoughtful use of the District’s network and electronic resources and the Internet throughout the curriculum and provide appropriate guidance and instruction in their use.
2.3 The District purpose in offering access to the District’s electronic resources and network to students and staff is more specific than providing general access. Use of the District’s electronic resources and network is for a limited educational purpose.
2.4 Students and staff are expected to use electronic resources to further the District’s educational mission, goals and strategic direction. Students and staff are expected to use the District’s electronic technologies to support classroom activities, educational research or professional enrichment.
2.5 Uses which might be acceptable on a private or personal system may not be acceptable on the District’s electronic resources or network.
2.6 Use of the District’s network and/or electronic resources, including access to the Internet through the use of the District’s network and/or electronic resources, is a privilege, not a right.
3.0 RESPONSIBILITY OF SELECTION
3.1 The network will be considered another instructional resource and subject to all provisions concerning the selection and use of resources as established in “Resource Selection” policy. (See policy #6005)
3.2 Students and staff will be expected to use the network in an appropriate and responsible manner.
Anyone not using the network in an appropriate and responsible manner may be subject to discipline as described in this Policy and all other appropriate school and/or District policies and procedures. In addition, all users of the Internet must abide by local, State, federal, and local statutes, ordinances, rules, and regulations.
3.3 The district will develop guidelines and procedures governing staff use of the District’s network and electronic resources. These guidelines and policies must be presented to the Superintendent for approval prior to becoming effective.
3.4 The district will develop guidelines and procedures for student use of the District’s network and electronic resources in accordance with their instructional program. Those guidelines will include the following:
3.4.1 proper instruction of the students concerning appropriate and responsible use of the District’s network and electronic resources and etiquette in use of electronic resources and network, including a discussion of this Policy, before they use it;
3.4.2 a signed network use agreement permission slip from a parent or guardian, including an acknowledgement that e-mail and other student data and/or files generated, accessed, received, transmitted, or stored on or through the District’s electronic resources and/or network are will not be considered private, as described in this Policy. These electronic mediums may be searched and read for inappropriate materials, just as school lockers can be searched; and
3.4.3 a signed agreement from the student stating their willingness to abide by the appropriate use guidelines and procedures established by the school, including an acknowledgement that e-mail and other student data and/or files generated, accessed, received, transmitted, or stored on or through the District’s electronic resources and/or network are will not be considered private, as described in this Policy. These electronic mediums may be searched and read for inappropriate materials, just as school lockers can be searched.
3.5 These procedures are to be implemented each school year and provided to any students new to the District during the school year.
4.0 PERSONAL USE
4.1 In light of the District’s educational purpose for providing access to its electronic resources and network, any personal use of the District’s electronic resources or network, including Internet access, by staff must be minimal and limited to non-contracted/non-student hours. Use of the network for personal reasons by District staff should in no way interfere with any student’s access to the network or electronic resources for educational purposes.
4.2 Electronic resources and the network are assets of the District. Staff must take reasonable care to protect them from unauthorized access, modification, destruction or disclosure.
4.3 As discussed in this Policy, the District reserves the right to monitor, read or copy any item on or using the District’s electronic resources, including its network.
4.4 Personal use of the District’s electronic resources and network, including Internet access by faculty and staff members, must conform to the requirements of this Policy.
5.0 UNACCEPTABLE USE
5.1 The following uses of the District’s electronic resources and network, including Internet access or accounts, are unacceptable District:
5.1.1 Users will not use the District’s electronic resources or network to post, access, review, upload, download store, print, post, receive, transmit, display, or distribute:
18.104.22.168 obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, offensive, defamatory, pornographic, or sexually explicit language or materials;
22.214.171.124 materials that use language or images that are inappropriate in the educational setting or disruptive to the educational environment including, but not limited to pornographic, obscene, or sexually explicit material or other visual depictions that are harmful to minors;
126.96.36.199 information or materials that could damage or disrupt the educational process; or
188.8.131.52 materials that use language or images that advocate violence or discrimination towards other people (such as hate literature), contain personal attacks, including prejudicial or discriminatory attacks, or that may constitute harassment, bullying, intimidation, inappropriate or threatening language contrary to District policy and/or State or federal law.
5.1.2 Users will not use the District’s electronic resources or network to share private, confidential, or non-public information, including, but not limited to data on students, parents, or staff, in violation of any State or federal statute, rule, or regulation governing the privacy of information, documents, records, or data;
5.1.3 Users will not use the District’s electronic resources or network to engage in any illegal act or violate any local, state or federal statute, ordinance, rule, or regulation;
5.2 Users will not use District electronic resources or network to vandalize, damage or disable the property of another person or organization, will not make deliberate attempts to degrade or disrupt equipment, software or system performance by spreading computer viruses or malware or by any other means, will not tamper with, modify or change the District software, hardware or premise cabling or take any action to violate the District security systems, and will not use District electronic resources in such a way as to disrupt the use of the resources by other users.
5.3 Users will not use District electronic resources or network to gain or attempt to gain unauthorized access to information resources; to access or attempt to access another person’s materials, information or files without permission of that person; attempt to or actually disable or compromise the security of information contained in the District network or any computer; or to gain unauthorized access to or attempt to gain unauthorized access to District network and/or electronic resources.
5.4 Users will not use District electronic resources or network to share private information about another person, personal contact information about themselves or other persons, or other personally identifiable information, including, but not limited to, addresses, telephone numbers, school addresses, work addresses, identification numbers, account numbers, access codes or passwords, labeled photographs or other information that would make the individual’s identity easily traceable.
5.4.1 This Section does not prohibit the posting of employee contact information on District webpages or communications between employees and other individuals when such communications are made for education-related purposes such as communications with parents or other staff members related to students or District business.
5.4.2 This Section specifically prohibits users from utilizing the District’s electronic resources or network to post personal information about a user or another individual on social networks, including, but not limited to, social networks such as “MySpace” and “Facebook.”
5.5 Users will not use District electronic resources or network to violate copyright laws or usage licensing agreements, or otherwise to use another person’s property without the person’s prior approval or proper citation, including the downloading or exchanging of pirated software or copying software to or from any school computer, and will not plagiarize works they find on the Internet.
5.6 Users will not use District electronic resources or network for conducting business, for unauthorized commercial purposes or for financial gain unrelated to the mission of the District. Users will not use District electronic resources or network to offer or provide goods or services or for product advertisement. Users will not use District electronic resources or network to purchase goods or services for personal use without authorization from the appropriate District official.
5.7 If a District employee inadvertently accesses unacceptable materials or an unacceptable Internet site, the employee shall immediately disclose the inadvertent access to his or her supervisor or the Superintendent. If a student inadvertently accesses unacceptable materials or an unacceptable Internet site, the student must immediately disclose the inadvertent access to a teacher or administrator. If the inappropriate access is found to have been brief and inadvertent, this disclosure may serve as a defense against an allegation that the user has intentionally violated policy.
5.8 Users will not use District electronic resources or network to knowingly or recklessly post, transmit or distribute false or defamatory information about a person or organization.
5.9 Users will not use the District electronic resources or network for political campaigning.
5.10 Users will not use the District electronic resources or network for promoting, supporting, celebrating, opposing, or criticizing religion, religious institutions, or religious organizations.
5.11 Except as required or permitted by the Records Retention Act, users must not deliberately or knowingly delete a student or staff file.
5.12 Users must keep all account information on file with the manager of District technology. Users will not attempt to gain unauthorized access to District electronic resources, District network, or any other system, attempt to log in through another person’s user account, or use computer accounts, access codes or network identification other than those assigned to the user. Except as provided in this Section, users must keep all account information and passwords private. Users are responsible for the content of any material that is found on the District’s electronic resources or network as a result of another person using their login/username or password(s). Nothing in this Section prevents a District employee from providing his or her supervisor(s) access to his or her account information and/or password when reasonably necessary to conduct legitimate District business.
5.13 Messages and records on District electronic technologies may not be encrypted without the permission of manager of District technology.
5.14 Users will not use the District’s electronic resources or network to engage in any illegal action in violation of any local, State, or federal law, rule, or regulation.
6.0 VIOLATION OF APPROPRIATE USE
6.1 Should it be discovered that a student or staff member is using the network inappropriately, it will be reported to the teacher and/or supervisor who will take appropriate action, including possible disciplinary action.
6.2 Depending on the nature and degree of the violation, unacceptable use of the District’s network and/or electronic resource, or the Internet may result in one or more of the following consequences: suspension or cancellation of use or access to privileges; payments for damages and repairs; discipline under other appropriate school or District policies, including suspension, expulsion, and/or exclusion from school; suspension or termination of employment; and civil and/or criminal liability.
7.0 DISTRICT LIABILITY
7.1 The Elk River Area School District makes no warranties of any kind, neither expressed or implied, for the network access or electronic resources it is providing. Such electronic resources and network access are provided on an “as is, as available” basis. Use of the District’s electronic resources and/or network is at the user’s own risk.
7.2 The District will not be responsible for any damages users suffer as a result of their use of the District’s electronic resources and/or network, including—but not limited to—loss, damage, or unavailability of data stored on diskettes, tapes, hard drives, or services, or for delays or interruptions in service.
7.3 The District will not be responsible for the accuracy, nature, or quality of information gathered from the Internet, nor for the accuracy, nature, or quality of information stored on District electronic resources or network.
7.4 The District will not be responsible for personal property used to access District electronic resources or networks or for District-provided Internet access.
7.5 The District will not be responsible for unauthorized financial obligation resulting from authorized use of the District’s electronic resources or network, or access to the Internet.
8.1 With respect to any of its electronic resources with network access, the District may monitor the online activities of minors and employ technology protection measures during any use of such computers by minors and adults. The technology protection measures utilized are designed to block or filter Internet access to any depictions that are: obscene; pornographic; or harmful to minors.
8.2 The term “harmful to minors” means any picture and image or other depiction that: taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex or excretion; or depicts, describes, or represents, in an offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or lewd exhibition of the genitals; and taken as a whole, lacks serious literary, artistic, political, or scientific value to minors.
8.3 An administrator may disable the technology protection measure, during use by an adult, to enable access to bona fide research or other lawful purposes.
9.0 USER NOTIFICATION
9.1 All users shall be notified of the District policies relating to network use.
9.2 This notification shall include the following:
9.2.1 Notification that network use, and use of District electronic resources, is subject to compliance with District policies and the policies of individual schools.
9.2.2 Notification that, even though the District may use technical means to limit network access, these limits do not provide a foolproof means for enforcing the provisions of this Policy.
9.2.3 Notification that goods and services can be purchased over the Internet that
could potentially result in unwanted financial obligations and that any financial
obligation incurred by a student through the Internet is the sole responsibility of the student and/or the student’s parents.
9.2.4 Notification that the collection, creation, reception, maintenance and
dissemination of data via the Internet, including electronic communications, is governed by Policy 5020, Public and Private Personnel Data, and Policy 7002, Protection and Privacy of Pupil Records.
9.2.5 Parents will be notified that their students will be using District resources/accounts or network to access the Internet and that the District will provide parents the option to request alternative activities not requiring Internet access.
9.2.6 Notification that all provisions of this Policy are subordinate to local, State and federal laws.
9.2.7 Notification that users have no expectation of privacy in any use of the District’s electronic resources and/or network.
9.2.8 Notification that the District is not liable for: (a) information stored on school diskettes, hard drives, or servers; (b) information retrieved through school electronic resources, networks, or online resources; (c) personal property used to access school electronic resources, networks, or online resources; or (d) unauthorized financial obligations resulting from use of school electronic resources/accounts, and/or network to access the Internet.
10.0 NO EXPECTATION OF PRIVACY
10.1 By authorizing use of the District network and electronic resources, the District does not relinquish its exclusive ownership or control over any aspect of its electronic resources or network, including data that have been generated, accessed, received, transmitted, or stored on or through the District’s electronic resources and/or network. Users should have no expectation of privacy in any aspect of their use of the District’s electronic resources or network or any data accessed, received, transmitted, or stored on or through the District’s network or electronic resources. The District will periodically monitor its electronic resources and network and the data that have been generated, accessed, received, transmitted, and stored on or through the District’s electronic resources and network. Routine maintenance and monitoring of District network or electronic resources may lead to a discovery that a user has violated this Policy, another District policy, or the law.
10.2 At any time and for any reason, the District may inspect any aspect of its electronic resources and network and the data stored on the electronic resource and network, including but not limited to any and all data that have been generated, accessed, received, transmitted, or stored on or through the District’s electronic resources and network. Accordingly, students and District employees
should be aware that the District retains the right at any time to inspect or review the contents of their e-mail messages and other files that have been generated, accessed, received, sent, or transmitted on or through the District’s electronic resources and/or network. In addition, students and staff should be aware that data and other materials in files maintained on the District’s electronic resources and/or network may be subject to discovery, review, and disclosure.
10.3 Parents generally have the right at any time to investigate or review the contents of their child’s files. Parents generally have the right to request termination of their child’s individual user account at any time. The District will cooperate fully with local, state and federal authorities in any investigation concerning or related to any illegal activities or activities not in compliance with District policies conducted through the District network.
11.0 NETWORK USE AGREEMENT AND BRING YOUR OWN DEVICE
11.1 All faculty and staff using the network will have a signed copy of the Network Use Agreement for Faculty and Staff on file with their supervisor.
11.2.1 Students have access to network resources through their classroom, library or school computer lab, or approved personal devices brought from home where allowed. The use of these devices is a privilege and not a right and is subject to the terms of this Policy and all other applicable District policies.
11.2.2 Students using social networking tools and curriculum content management systems for a teacher’s assignment must not disclose their own personal information or the personal information of any other individual as part of their electronic submissions or postings. For purposes of this Section, the term “personal information” means personal contact information and other personally identifiable information as described in Section 5.4 of this Policy
11.2.3 Students using the District’s educational resources for social networking for a limited educational purpose must follow Policy 7031, Bullying Prohibition.
11.3 Guest Access and Internet Use
11.3.1 Guest access to the District’s open wireless network is provided as a service to the community, and is subject to all applicable provisions of this Policy, including Section 7 of this Policy. Guest access is also subject to any applicable State, federal, and local laws, ordinances, rules, and regulations, including copyright laws.
11.3.2 Guest access provides limited bandwidth and filtered access.
11.3.3 Limited technical support is provided for guest access and is identified in the
service level agreement found on the District technology website.
11.4 Staff use of electronic messages, including, but not limited to, emails, texts, social media sites, wiki, blog, web etc.
11.4.1 The District provides access to electronic messaging for business communication between District staff and its customers.
11.4.2 Messaging systems will not be used for outside business ventures or any other activities or purposes that conflict with District policy or any applicable State, federal, or local law, rule, or regulation.
11.4.3 All electronic messages received by, sent through, or generated using the District network are subject to search, review, duplication and/or dissemination by the District, regardless of whether the electronic resource that was used to input the message is owned or controlled by the District.
11.4.5 Appropriate language must be used when communicating using the District messaging systems or network.
11.4.6 All information contained in an electronic message must be treated in accordance with Policy 5020, Public and Private Personnel Data, Policy 7002, Protection and Privacy of Pupil Records, regarding student and staff data privacy, and all other applicable District policies.
11.4.7 Staff will not provide access to their District electronic accounts to non-staff.
11.4.8 Personal texting is prohibited during instructional time.
11.5 District Electronic Resources
11.5.1 The District’s electronic resources are provided primarily for work-related, educational purposes.
11.5.2 The use of the District’s electronic resources is governed by this Policy and all other applicable District policies. Any use of the District’s electronic resources which is contrary to this Policy, including, but not limited to, Section 5 of this Policy, is prohibited.
11.5.3 Staff may participate in public Internet discussion groups using the District electronic resources, but only to the extent that the participation:
184.108.40.206 Is work-related;
220.127.116.11 Does not reflect adversely on the District; and
18.104.22.168 Is consistent with District policy.
11.5.4 Staff may not use District network or electronic resources to post any personal information about any other individual on social networks.
11.5.5 Staff will observe all copyright laws. Information posted, viewed or downloaded from the Internet may be protected by copyright. Staff may reproduce copyrighted materials only in accordance with Policy 3001, Copyright Policy.
11.6 Staff Responsibility
11.6.1 Individual passwords for user accounts are confidential and must not be shared, except as provided in Section 5.12 of this Policy.
11.6.2 Staff are expected to use District electronic resources necessary to perform the duties of their position.
11.6.3 Staff who fail to adhere to District policy are subject to disciplinary action as described in Section 6.2 of this Policy.
12.0 DISTRICT WEB PRESENCE
12.1 District Website
12.1.1 All website content will support and promote the District’s mission, goals and strategic direction.
12.1.2 The District’s website(s) will provide parents with a web portal to classroom related calendars, grades, attendance, assignments and resources.
12.1.3 The District reserves the right to select, edit, manage, and/or remove all content of its website(s) without notice.
12.2 Student Web Pages
12.2.1 In some classes, students may create webpages as part of classroom activities with teacher supervision.
12.2.2 Student webpages must include the following notice: “This is a student- produced web page. Opinions expressed on this page are not attributable to the District.”
12.2.3 The classroom teacher and/or school webmaster will approve all student- produced web content prior to its posting. The District reserves the right to select for posting, edit, manage, and/or remove any student-produced web content at any time, without notice.
12.2.4 The classroom teacher will review student-produced webpages to determine if their contents should be removed at the conclusion of the course or grading period. The classroom teacher’s decision is subject to review, modification, and reversal by school and/or District administration. The District reserves the right to edit, manage, and/or remove any student-produced webpage at any time, without notice.
12.3 Individual Department and Non-instructional Web Pages
12.3.1 Individual District departments and non-instructional programs may create webpages to support their departments or programs.
12.3.2 The establishment of webpages must be approved by the District webmaster. All webpages created by individual departments or noninstructional programs must comply with the terms of this Policy, all other applicable District policies, and State, federal, and local laws, ordinances, rules, and regulations.
12.3.3 Once established, the individual department or program must appoint a webmaster who will maintain the webpage. The webmaster must keep the department or program’s webpage up-to-date and is responsible for ensuring the accuracy and appropriateness of the contents of the webpage.
12.3.4 The District reserves the right to edit, manage, and/or remove any department or non-instructional program’s webpage at any time, without notice.
12.4 Extracurricular Web Pages
12.4.1 With the approval of the building principal and District webmaster, a School-Board sanctioned extracurricular program may establish a webpage.
12.4.2 All web page content will support the extracurricular program and the District’s mission, goals and strategic direction. All webpages created by extracurricular programs must comply with the terms of this Policy, all other applicable District policies, and State, federal, and local laws, ordinances, rules, and regulations.
12.4.3 The building principal and District webmaster will oversee the content of these webpages. The District reserves the right to edit, manage, and/or remove any extracurricular program’s webpage at any time, without notice.
12.4.4 School board-sanctioned extracurricular programs’ webpages must include the following notice: “This is an extracurricular program’s webpage. Opinions expressed on this page are not attributable to the District.”
13.0 RECORDS MANAGEMENT AND ARCHIVING
13.1 The creation, storage, dissemination and destruction of electronic data is governed by the Minnesota Government Data Practices Act, the Family Educational Rights and Privacy Act (“FERPA”), the Minnesota Records Retention Act, all other applicable State and federal laws, rules, and regulations, the District’s Records Retention Schedule, and School Board policy.